Handbook
Unit 35015
Camp Lester
FPO, AP 96373-5015
United States
Mission
Educate, Engage, and Empower military-connected students to succeed in a dynamic world.
Vision
Excellence in Education for Every Student, Every Day, Everywhere
Our Purpose
L ifelong learners in a diverse, 21st century, global society
M asters of the skills necessary for adapting in an ever-changing world
S uccessful college and/or career ready learners
School Improvement Goals
Goal 1: CCRSL Academic Goal
Students will improve the quality of their written expression with a focus on informational text.
Goal 2: CCRSM Academic Goal
Students will improve their ability to model and apply solutions, express mathematical reasoning and justify their thinking by utilizing a variety of strategies.
Goal 3: Professional Development
All educators will maximize effective use of focused collaboration.
Core Values
R: Be RESPECTFUL
O: Be ORGANIZED
A: ACHIEVE
R: Be RESPONSIBLE
S: Be SAFE
Tuesdays are Early Release days
Students arrive: 0705 (1st bell 0715)
| Grade | Regular Hours | Tuesday Hours |
|---|---|---|
| Office Hours | 0700 - 1515 | 0700 - 1515 |
| Instructional Day | 0720 - 1350 | 0720 - 1250 |
| SCHOOL CHAIN OF COMMAND | ||
| Classroom Teacher |
645-7787 |
or 098-970-7787 (From cell) |
| Team Leader |
645-7787 |
or 098-970-7787 (From cell) |
| Assistant Principal |
645-7787 |
or 098-970-7787 (From cell) |
Dr. Will Penner, Principal
645-7787 or 098-970-7787 (From cell)
District Superintendent’s Office
634-1204 or 098-961-1204 (From cell)
We ask that you follow the chain of command when possible. Meet with the classroom teacher or set up a phone conference. During the conference:
1. Specify the concern/problem
2. Create a plan
3. Create a timeline.
See Home and School Communication Partnership for more details.
*Parent/Teacher Conferences: contact the office.
DoDEA encourages all communication take place through official school email accounts.
| Name | Position | Phone |
|---|---|---|
| Megan Cominski | School Counselor | |
| Mr. Robinson | School Counselor | 645-7768 |
| Bryce Robinson | School Counselor | |
| School Webmaster | School Webmaster | DSN: 645-7787/2124 |
Director's Message: Ms. Beth Schiavino-Narvaez
This applies to:
Modification date
This policy is under review
Dear Parents, Students, Staff, and Members of our Community,
I am delighted to welcome you to the 2024/2025 DoDEA School Year. As the new Director I am committed to continuous improvement to elevate excellence across our system. There is so much to look forward to!
This year we are thrilled that 80 of our elementary schools around the world will now be offering Universal Prekindergarten. We know that attending prekindergarten is such an important step in a student’s academic career and social development. This is a transformational change for DoDEA, and we are so excited to welcome our youngest learners to our schools.
An ongoing priority for DoDEA is the vital task of ensuring that every classroom across our 161 schools is staffed with a highly qualified teacher starting on the first day of school. We have continued to refine our hiring procedures to make that happen and recently adopted 100% reciprocity for teacher certification from every state, resulting in substantial growth for our pool of highly qualified applicants.
And finally, we are continuing to build upon DoDEA’s Multi-Tiered System of Supports, a proactive and comprehensive approach to develop the potential of every student by providing high-quality instruction and increasingly intensive support based on students’ needs.
Thank you for everything you do as a valued partner in your child’s education and for helping us to ensure that we continue to deliver on our promise of Excellence in Education for Every Student, Every Day, Everywhere.
Related regulations
Lester Middle School Philosophy
This applies to:
Modification date
This policy is under review
The Lester Middle School Community is committed to striving for student academic achievement through individual and collaborative work, fostering student self-worth by emphasizing social, emotional, physical, and intellectual needs, and developing student potential to become productive and valued members of a global society. The faculty of Lester Middle School recognizes the intrinsic worth of every student and the right of each student to develop self-respect, self-understanding, and self-confidence. We believe that our students should have an optimal environment for developing patriotism, citizenship, and intellectual and moral values consistent with our society. We recognize the diverse nature of our society, with respect to a wide variety of races, cultures, religious and social groupings and believe that our students must have the opportunity to develop an understanding of their place within this complex society. The faculty believes that our students should have maximum opportunities to develop competency in basic skills of reading, writing, and mathematics, so that they can openly express original ideas while maintaining their integrity and respect for others. We recognize the values of creative and critical thinking and the benefits of independent development. We believe in developing the character qualities and command of social skills necessary to live a self-fulfilling life that displays responsible behavior. The faculty recognizes the requirements of an ever-changing society and the need for a citizenry that is capable to adapting to new and different demands.
Related regulations
Student Activities
This applies to:
Modification date
This policy is under review
PROGRAMS
The activities program at Lester Middle School is designed to be in harmony with the middle school philosophy and its goals and strategies as stated in our philosophy. Care is taken to avoid emulating the high school activity program, especially in regard to athletics and those activities surrounding athletics. Students have an opportunity to explore a wide variety of activities in a non-threatening environment. The activities include both group and individual participation. These activities are selected to help the student make the transition from playtime activities to group and individual participation in areas of interest both now and possibly in the future. Clubs that may be offered:
CLUBS
STEM Club, National Junior Honor Society, Student Council, Yearbook, Intramural Sports, Instrumental Music, Writing, and Academic Success Clubs. Students may participate in some high school sports activities requiring a sport physical. Check with administration for specific programs. Students participating in an after-school activity must report to the appropriate area no later than 1355 hours. Any late arrivals to the activity will not be able to participate that afternoon and must immediately leave the campus. Students who are not participating in an authorized after-school activity must leave the campus. Once a student leaves the campus, they are not allowed back on after school hours.
“Students who do not participate in after school clubs are not allowed to use school transportation”.
POLICY REGARDING DANCES
Only those students currently enrolled at LMS may attend school dances. The School’s dress code will be maintained. Loitering in the parking lot or other areas of the school campus will not be allowed. All students are to depart the school campus no later than 15 minutes past the ending time of the dance. Once a student leaves the dance, the student will not be permitted to re-enter and must immediately leave the campus. Parents are responsible for students’ transportation home immediately after school dances. In the rare case where a parent does not pick up their child in a reasonable amount of time, PMO will be contacted to assist.
Related regulations
Supply List
This applies to:
Modification date
This policy is under review
6th - 8th Grade Supply List for Lester Middle School
SY 2023-24
|
Required
Optional
Notes:
|
Related regulations
Home and School Communication Partnership
This applies to:
Modification date
This policy is under review
When parents have questions or concerns to discuss with a teacher, they should call the school office and leave a message for the teacher. The parent may also contact the teacher via e-mail. The parent and teacher should create a plan that addresses the needs of the student to make the student more successful. If that plan does not work, it is appropriate to solicit the help of the grade level guidance counselor as well to mediate the situation. If the issue involves any other staff member, parents are asked to discuss this directly with that person, and then contact one of our counselors before referring it to an administrator. If the concern is still not resolved, parents should ask for the assistance of a school administrator. Any problems, which cannot be resolved by discussing them with the teachers or administrators, may be referred to the office of the District Superintendent.
Related regulations
Curriculum
This applies to:
Modification date
This policy is under review
The curriculum at Lester Middle School is designed to meet the needs of students who are making the transition from childhood to adolescence. The curriculum provides for continued emphasis on the basics and for opportunities to explore new subject areas and develop emerging personal skills.
Reading/Language Arts, Math, Science, and Social Studies are emphasized during the three years. The exploratory and elective program allows students to experience different subjects, yet provides for individual interests. Algebra I, Japanese, and Spanish language classes are offered for high school credit.
Related regulations
Resource Programs
This applies to:
Modification date
This policy is under review
EDUCATION STUDENT SERVICES
Education Student Services (ESS) is an integral part of the total education program. The ESS Department includes DoDEA school nurses, school counselors, school psychologists (located only in certain locations). The ESS staff members at each DoDEA school partner with parents, community, students and other educators to assist in creating an educational environment conductive of academic, personal, social and career growth of all students. Please visit the Education Student Services Website for further instruction based on your situation or discuss with an administrator at your student’s school.
LESTER MIDDLE SCHOOL COUNSELORS
School counselors are here for students. They also work with teachers and administrators to assist students in acquiring the skills necessary to lead productive and fulfilling lives. They may see their counselor for academic and personal concerns and for educational testing. Class time can be made available for students to visit the counselor when appropriate arrangements have been made.
Students are responsible for any class work missed while meeting with the counselors. Please telephone the counseling office if you have concerns regarding the Guidance Program or if you would like to make an appointment with a counselor (645-7768/098-970-7768).
COURSE SELECTION
The guidance counselors assist students and in developing the programs that will best suit their individual needs. Students should be aware that once they are enrolled in a course, that course might only be dropped for valid reasons determined by and with the recommendation of a staff member, placement committee, parent, or the administration. Final approval rests with the principal.
STUDENT INTERVENTION
A Student Success Team exists to collect data, discuss referrals, and make recommendations for program interventions and student placement. This committee will make recommendations to the administration regarding any class placement, which is not routine. They will review student progress to determine what strategies will better meet the needs of the students. Final decisions on grade and program placement are the responsibility of the principal.
AVID (ADVANCEMENT VIA INDIVIDUAL DETERMINATION)
AVID is designed to address the needs of students who are currently shown to be underrepresented in four-year colleges and universities. It is a voluntary program for students with college potential that provides the skills, tutorial support, and encouragement necessary for students to succeed in the rigorous courses required in high school and meet college entrance requirements. Students who are accepted into the AVID program must meet specific requirements to be eligible.
SPECIAL EDUCATION
Lester Middle School has the resources and staff to accommodate the needs of a variety of special needs. Students who are eligible for an Individual Education Plan (IEP) will be provided with the special education and related services they require in order to experience educational success.
CASE STUDY COMMITTEE
In order to implement the Department of Defense Education Activity (DoDEA) compliance with Public Law 94-142 and the Individuals with Disabilities Education Act (IDEA) (PL 101-476), Lester Middle School has established a Case Study Committee (CSC). The CSC refers to a multidisciplinary team of special educators, speech and language therapist, regular educators, related services personnel (counselors, nurse, Medically Related Services, school psychologist), administrators and parents, where appropriate. The Core CSC is personnel who are responsible for a variety of activities involved with the effective functioning of the special education program. They meet to consider referrals, plan and conduct assessments, determine eligibility, and develop programs for students who may need special education and related services.
CHILD FIND
Child Find is the ongoing process used by DoDEA and the Medically Related Services department of the armed forces to seek and, with consent of parents, identify individuals (from birth to age 21, inclusive) who are eligible to receive special education and related services (speech/language, learning, physical, emotional). Child Find activities include the dissemination of information to the public as well as screening, referral and identification procedures. All referrals are confidential.
Anyone who has a concern about such youth should contact the Guidance Counselors.
SCHOOL NURSE
Primary responsibility for a student's health belongs to the parents. Students who are ill or injured should remain at home, or, if necessary be seen by a health care provider. Students should not be sent to school with instructions to go to the school nurse. Students who are ill cannot learn effectively. The school nurse provides services for students who become ill or injured during the school day. Students who are ill or injured should get a pass from their teacher or a lunch monitor.
The school nurse shall take the following measures:
• Ensure appropriate care of students concerning necessary medical attention;
• Contact sponsors and/or family members concerning a student’s medical concern; and
• Give immediate first aid as well as seek immediate medical referral(s) where deemed necessary.
All measures taken will be documented on accident form DS 4801.
The School Nurse does not diagnose or treat any non-school related injury or illness, including Youth Services sports injuries, non-specific rashes and other vague skin conditions, or allergic symptoms, or dispense any over-the-counter medications such as Tylenol, Motrin, cough drops, etc. nor excuse students from participating in physical education.
Related regulations
Important Dates SY 24 - 25
This applies to:
Modification date
This policy is under review
School Advisory Committee (All meetings begin at 1405) Meeting Dates:
- Thursday 19 September
- Thursday 21 November
- Thursday 20 February
- Thursday 24 April
Okinawa District Advisory Committee (All meetings begin at 1530) Meeting Dates:
- Wednesday 2 October
- Wednesday 4 December
- Wednesday 5 March
- Wednesday 7 May
Related regulations
Parents are encouraged to follow the chain of command when issues/concerns arise: please speak with your child’s teacher first, then administration.
Dr. Will Penner
Lester MS Principal
Dr. Will Penner has worked with young people for more than three decades. For 15 years, he served as a local church youth minister; national speaker, coach, and consultant for youth leaders; and editor of an international youth ministry journal.
He taught high school English for a decade and has served as a middle school administrator for almost another decade. During the 2020-2021 school year, he was named Middle Tennessee’s Middle School Principal of the Year by the Tennessee Secondary School Principals Association.
Dr. Penner joined DoDEA in Fall 2022 as the Secondary English Language Arts Instructional Systems Specialist for the Pacific South district. He concurrently served as the Acting Assistant Principal at Lester Middle School during Spring 2023 and became Lester’s Principal in SY 2023-2024.
He has authored 20 chapters and 24 articles, edited 16 books and 53 periodicals; presented at 28 conferences; and consulted with dozens of firms and organizations about leadership, organization, communication, and adolescent development. He earned a B.S. in English and Political Science from Baylor University in Waco, TX; an M.S. in Curriculum & Instructional Leadership from Baylor; and an Ed.D. in Organizational Leadership and Strategic Change from Lipscomb University in Nashville, TN. His wife, Christine, is a pastor in the United Methodist Church; and they have five children and six grandchildren.
Ms. Paloma Travers
Lester MS Assistant Principal
Ms. Bemis began her DODEA career in 2011 in Okinawa, Japan as a paraprofessional. With a Bachelor of Arts degree in Interpersonal and Organizational Communication, Ms. Bemis knew she wanted to pursue a career where she could make an impact in the way students communicate, work with each other, and overcome roadblocks that impede learning. She completed a Master of Arts degree in Special Education, which led to a middle school teaching position at Spangdahlem Middle School in Germany. During her years in Germany, Ms. Bemis took on many leadership roles to include Case Study Committee Chairperson, ReThink leader, math lead, Safe Crisis Management Trainer, and Testing Coordinator. These leadership roles sparked a desire to continue to grow in this area of expertise where she felt she could make the biggest impact in empowering students and increasing their achievement. She completed her second Master of Arts degree in Educational Leadership.
Ms. Bemis is passionate about teaching social and emotional skills to students. Since 2019, she has worked as the Emotionally Impaired teacher at Maxwell Elementary and Middle school on Maxwell Air Force Base, Alabama and EC Killin on Camp Foster, Okinawa. This position has allowed Ms. Bemis to work closely with all stakeholders to provide training and support needed to address behavioral concerns, proper coping skills and strategies, and to empower staff to make effective behavioral changes in their students that promotes a healthy and safe learning environment for all.
Ms. Bemis has four wonderful boys of her own that keep her busy. She loves to travel the world, spend quality time with family and friends, and enjoy the beautiful island of Okinawa.
Ms. Bemis is excited to join the Wildcat family as their new Assistant Principal. She looks forward to serving the students, staff, and families at Lester Middle School. She believes in the whole child approach to education and works hard to ensure all students and staff members have the resources and tools they need to reach their fullest potential.
Mr. Craig Maxey
Pacific South Community Superintendent
Mr. Maxey is a product of DoDEA schools and a graduate of Kadena High School. He joined DoDEA as an educator in 2011, teaching middle and high school science and coaching soccer at Robert D. Edgren Middle High School. He then accepted a role the Pacific East District Superintendent’s Office as the Secondary Science Instructional Systems Specialist. In Fall 2015, Mr. Maxey transitioned into the assistant principal position at Nile C. Kinnick High School, where he was promoted to principal in Fall 2018. In February 2021, he accepted the principalship at Ryukyu Middle School. He served as the lead administrator at Ryukyu until August 2022, when he was named principal of Kadena High School.
Mr. Maxey earned a B.S. in Science Education from Indiana Wesleyan University and a M.A. in Educational Leadership and Administration from Ball State University.
He shared he feels blessed and fortunate to continue serving the military-connected community in this new role.
General Information
General Information
Interstate Compact on Educational Opportunity for Military Children
This applies to:
Modification date
This policy is under review
The Department of Defense (DoD), in collaboration with the National Center for Interstate Compacts and the Council of State Governments, has developed an interstate compact that addresses the educational transition issues of children of active duty military-connected families. Currently, all 50 states, DoDEA and the District of Columbia participate in this interstate compact, which provides uniform policy for resolving the educational challenges experienced by military-connected children as they transition between school systems.
We encourage all of our families preparing to transition, to, from or within a DoDEA and/or stateside school system to engage with the School Liaison (SLO) from the sending and receiving locations. The SLO is the local contact for schools and has valuable information about school calendars, hybrid learning, early enrollment, student services, how to manage quarantine requirements and more.
“Call your SLO before you go”
In order to prepare records for your students school transition.
A directory of School Liaisons is updated annually and can be found at: https://www.dodea.edu/education/partnership-and-resources
The Compact ensures that mobile children of military families are afforded the same opportunities for educational success as other children. States participating in the Compact work to coordinate graduation requirements, transfer of records, course placement, unique learning needs, assessments and other administrative policies.
For additional information or transition support, please contact hq.partnership@dodea.edu or call the Partnership office at 571-372-6026.
Access to School Facilities
This applies to:
Modification date
This policy is under review
If the principal permits a school to operate a limited open forum by maintaining a practice of allowing any single non-curriculum-related student group access to school facilities, the principal shall ensure that all of such student groups (including activities of religious nature) are permitted equal access to meet on school premises and use school facilities during non-instructional time. Access to groups may be denied if the principal determines that a student or student group has or is likely to substantially interfere with good order or discipline or violate any Federal, state, or local law, or DoD or DoDEA regulation/policy.
Related regulations
Visitors and Volunteers
This applies to:
Modification date
This policy is under review
For the protection of students and staff, all visitors must report to the school’s front office immediately upon arriving at the school. A visitor is any person (to include parents, sponsors, and legal guardians) not enrolled or assigned to the school requesting entry to the building.
Visitors must provide authorized identification to gain access to the DoDEA school. The visitor will be issued a visitor badge that must be displayed above the waist while on DoDEA school property. The school administrator has the final determination on visitors authorized to be at the school. While on DoDEA school property, visitors may go only to the approved area indicated as their destination when signing in at the school’s front office. Any change to the designated location must be approved by the school’s front office before the visitor can access a different location within the school. When leaving the school, visitors must sign out and return the visitor's badge to the school’s front office.
Classroom Observations
Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by the school administrator is required for this type of visitation.
Related regulations
DoD School Liaison Program
This applies to:
Modification date
This policy is under review
School Liaisons serve as the primary point of contact for PK-12th grade school-related matters. The School Liaison Program offers an array of services and resources to support students, parents, installation leadership, schools and the surrounding community. They inform parents about local schools, graduation requirements, afterschool programs, homeschooling and much more. By working together with these stakeholders, the School Liaison Program builds a support network to provide the best possible education experience for military-connected children and youth worldwide.
The School Liaisons Program goals are to:
- Identify barriers to academic success and develop solutions
- Promote parental involvement and educate local communities and schools regarding the needs of military children
- Develop and coordinate partnerships in education
- Provide students, parents, and school personnel with the tools they need to overcome obstacles to education that stem from the military lifestyle
The School Liaison:
- Serves as the primary point of contact for school-related matters
- Represents, informs, and assists Command
- Assists military families with educational issues
- Coordinates with local school systems
- Forges partnerships between the military, community and schools
School Liaisons are located at each installation to provide information as well as build partnerships with the civilian and military community to help address common education challenges of military families. School Liaisons are also an initial contact for participation in the Youth Sponsorship Program which builds resilience in youth and eases transition. School Liaison support is free of charge and open to all Department of Defense identification card holders, educators who serve military students and community partners involved with PK-12 education. For more information on the School Liaison Program visit School Liaisons & Military Youth | Military OneSource
To find a School Liaison in your community use this link School Liaison Contacts MILITARY INSTALLATIONS
Whether you're planning a move to your next installation or want to know more about your current duty station, MilitaryINSTALLATIONS, one of many free resources from Military OneSource, is the place to get answers. Use it to find installation overviews, contacts for programs and services, check-in procedures, and community information for installations worldwide.
Related regulations
Enrollment
Enrollment
Student Eligibility
This applies to:
Modification date
This policy is under review
Eligibility categories to enroll in a DoDEA school include space required, space available, tuition-free and tuition-paying with requirements differing by geographic location in accordance with public law and DoDEA policy. Sponsors must meet eligibility requirements as outlined in DoDEA Administrative Instruction 1344.01, “Eligibility and Enrollment Requirements for DoDEA Schools.”
Eligibility requirements by geographic location:
Section 3: DoDEA Schools in Europe, Pacific (Excluding Guam), and Guantanamo Bay, Cuba
Section 4: DoDEA Americas Schools in the Contiguous United States
Section 5: DoDEA Americas Schools in Guam and Puerto Rico
Additional information about student eligibility and registration can be found on the DoDEA website: Registration Process – Eligibility and Enrollment
Related regulations
Grade-Level Placement
This applies to:
Modification date
This policy is under review
Kindergarten and grade 1 placements are determined by minimum age requirements, in accordance with Enclosure 2 of DoDEA Regulation 2000.03, “Student Grade Level Placement,” March 2, 2010. A student who will reach his or her fifth birthday on or before September 1 of the school year is eligible to be enrolled in kindergarten in DoDEA. In addition, a student who will reach his or her sixth birthday on or before September 1 of the school year is eligible to enroll in grade 1 in DoDEA. Placement in grades 2–8 is predicated upon completion of the preceding year. Students entering a DoDEA school (kindergarten through grade 8) from a non-American or host nation school will be placed in the grade level corresponding to their ages, assuming yearly progression from grades 1–8.
Grade-level status (grades 9, 10, 11, and 12) will be determined by the number of course credit units earned by the student, in accordance with Section 2 of DoDEA Regulation 2000.3, “Student Grade Level Placement,” March 2, 2010. Students entering grade 9 must have successfully completed grade 8 and/or been previously enrolled in grade 9 and earned less than 6 credits. Students entering grade 10 must have successfully completed grade 9 and earned a minimum of 6 course credits. Students entering grade 11 must have successfully completed grade 10 and earned a minimum of 12 course credits. Students entering grade 12 must have successfully completed grade 11 and earned a minimum of 19 course credits.
In accordance with DoDI 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2019, for students transitioning from a sending school system to a DoDEA school, at the time of transition and regardless of the age of the student, the DoDEA school shall enroll the transitioning student in the same grade level as the student’s grade level (i.e. in kindergarten through grade 12) in the sending state’s local educational agency. For kindergarten, the student must have been enrolled in and attended kindergarten class in order to assure continued attendance in kindergarten in a DoDEA school. Students who have satisfactorily completed the prerequisite grade level in the sending school system will be eligible for enrollment in the next higher grade level in the DoDEA school, regardless of the student’s age.
All DoDEA students, including students with disabilities, English language learners (ELLs), and students with accommodation plans, should be afforded the opportunity to participate in the standard DoDEA secondary curriculum, as appropriate, based upon their individual circumstances.
Transcripts/Records Policy/Access to Student Records
This applies to:
Modification date
This policy is under review
Student records and transcripts may be requested from several different sources, depending upon the student’s last date of attendance or graduation date. Parents/sponsors of current and prospective elementary/middle/high school students should contact the school’s registrar directly for assistance. For further information, please visit the DoDEA Transcripts. You may also consult with the counseling department at your child’s school for issues regarding student records.
Related regulations
English for Speakers of Other Languages (ESOL)/Language Services
This applies to:
Modification date
This policy is under review
An English language learner (ELL) is a student whose first language is not English and is in the process of acquiring English as an additional language. In accordance with DoDEA Regulation 2440.1, DoDEA’s English Speakers of Other Languages (ESOL) Program is designed to teach ELLs to acquire English language and literacy proficiency through content. The ESOL Program builds students’ social, cultural, and academic skills so that identified ELLs succeed in an English language academic environment that provides equitable access to college- and career-ready opportunities as their English-speaking peers.
The ESOL Program involves teaching listening, speaking, reading, writing, and study skills at the appropriate developmental and English language proficiency levels. This is accomplished by teaching language through a standards-based, high-quality academic content that pursues the student’s orientation within the United States culture. The ESOL Program’s instruction can be delivered in a variety of settings and program configurations. The scope and amount of ESOL instruction provided is determined by the student’s age, grade level, academic needs, and an English language proficiency evaluation. DoDEA’s ELLs may receive instruction both through the ESOL Program and within the main classroom setting.
Related regulations
Attendance Policy
This applies to:
Modification date
This policy is under review
In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.
Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:
- Absent up to 25% of the school day = absent one-quarter of the school day
- Absent between 26%–50% of the school day = absent one-half of the school day
- Absent 51%–75% of the school day = absent three-quarters of the school day
- Absent 76%–100% of the school day = full-day absence
DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:
- Personal illness;
- Medical, dental, or mental health appointment;
- Serious illness in the student’s immediate family;
- A death in the student’s immediate family or of a relative;
- Religious holiday;
- Emergency conditions such as fire, flood, or storm;
- Unique family circumstances warranting absence and coordinated with school administration;
- College visits that cannot be scheduled on non-school days; and
- A pandemic event.
Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day. Too many unexcused absences may trigger the Student Support Team to convene.
Related regulations
Accelerated Withdrawal
This applies to:
Modification date
This policy is under review
The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.
Home-school Students
This applies to:
Modification date
This policy is under review
DoDEA recognizes that home schooling is a sponsor’s right and may be a legitimate alternative form of education for the sponsor’s dependent(s). Home-school students who are eligible to enroll in a DoDEA-Europe, DoDEA-Pacific and DoDEA-Americas school are eligible to utilize DoDEA auxiliary services without being required to either enroll in or register for a minimum number of courses offered by the school. Eligible DoD home-school students using or receiving auxiliary services must meet the same eligibility and standards of conduct requirements applicable to students enrolled in the DoDEA school who use or receive the same auxiliary services. Any student, including eligible DoD dependent home-school students, who has not met the graduation requirements to earn a DoDEA diploma may not receive DoDEA commencement regalia, the DoDEA diploma, nor participate (walk) in a DoDEA commencement ceremony.
Related regulations
Immunization Requirements
This applies to:
Modification date
This policy is under review
Students who enroll in DoDEA schools are required to meet specific immunization requirements (DoDEA Regulation 2942.01, "School Health Services," September 2, 2016). These requirements represent the minimum and do not necessarily reflect the optimal immunization status for a student. Acceptable forms of official proof of immunization status may include, but are not limited to:
- Yellow international immunization records;
- State agency-generated immunization certificates;
- School-generated immunization certificates; and
- Physician, clinic or hospital-generated immunization records.
It is the responsibility of the sponsor/parent/guardian to provide their child's most current immunization record at the time of enrollment and when immunizations are updated. Parents of incoming students are allowed up to 30 days from the date of enrollment to obtain documentation of any missing required immunization(s). If the missing required immunization is a series, then the first dose of the series must be administered, and documentation must be provided to the school within the required 30 days. Students who have immunization(s) due during the school year will have 10 calendar days from the due date to receive their vaccine(s) and to submit documentation to the school. The due date of a vaccine is on the date the student reaches the minimum recommended age for vaccine administration.
DoDEA Immunization Requirements SY 24-25
STUDENTS IN NON-COMPLIANCE AFTER 10 DAYS MAY BE DISENROLLED UNTIL PROOF OF COMPLIANCE OR APPROVED EXEMPTION IS PROVIDED.
Related regulations
Immunization Exemptions
This applies to:
Modification date
This policy is under review
A waiver for immunization exemption may be granted for medical or religious reasons. Philosophical exemptions are not permitted. The applicable DoD Command must provide guidance on the waiver process.
A statement from the child’s health care provider is required if an immunization cannot be administered because of a chronic medical condition wherein the vaccine is permanently contraindicated or because of natural immunity. The statement must document the reason why the child is exempt. This request for immunization exemption from specific vaccines due to vaccine contraindications or natural immunity must be completed and submitted to the school at the beginning of the child’s enrollment or when a vaccine is due. Request for exemption only needs to be completed one time for the duration of the child’s enrollment at the school.
If an immunization is not administered because of a parent’s religious beliefs, the parent must submit an exemption request in writing, stating that he or she objects to the vaccination based upon religious beliefs. The immunization waiver request must be completed and submitted to the school at the beginning of every school year. For students arriving after the school year has started, this request/written statement must be submitted at the initial enrollment and at the beginning of every school year.
During a documented outbreak of a vaccine-preventable disease (as determined by local DoD medical authorities), a student who is attending a DoDEA school program under an immunization waiver for that vaccine will be excluded from attending. This is for his or her protection and the safety of the other children and staff. The exclusion will remain in place until such time that the DoD Command determines that the outbreak is over and that it is safe for the student to return to school.
Related regulations
High School Graduation
High School Graduation
Transferring Course Credits to a DoDEA School
This applies to:
Modification date
This policy is under review
DoDEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoDEA school from other DoDEA schools or who earn course credits in an accredited non-DoD system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval.
Report Card and Testing Information
Report Card and Testing Information
Grading Information
This applies to:
Modification date
This policy is under review
At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.
If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.
Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit the DoDEA SIS Gradebook for instructions.
Related regulations
Grading System (4-12)
This applies to:
Modification date
This policy is under review
A traditional letter grading system will be used for grades 4–12 report marks.
| Grade | Numerical Range | Description |
|---|---|---|
|
A |
90 – 100 |
Excellent: Outstanding level of performance |
|
B |
80 – 89 |
Good: High level of performance |
|
C |
70 – 79 |
Average: Acceptable level of performance |
|
D |
60 – 69 |
Poor: Minimal level of performance |
|
F (failing) |
0 – 59 |
Failing (No credit awarded) |
For purposes of calculating a student’s high school GPA, the following scales shall be used:
| Unweighted Standard Scale | Weighted Advanced Placement (with AP exam) |
|---|---|
|
4.0 |
5.0 |
|
3.0 |
4.0 |
|
2.0 |
3.0 |
|
1.0 |
2.0 |
|
0 |
0 |
Related regulations
Progress Reports/Report Cards
This applies to:
Modification date
This policy is under review
In accordance with the policies and procedures in DoDEA Regulation 1377.01, “Student Progress Reports,” September 4, 2018, it is DoDEA policy to issue a progress report every 9 weeks for any student present or enrolled for at least 20 instructional days or more in a marking period. Any written comments by teachers on progress reports should be stated objectively. The comments should be based on evidence about the student and should not represent opinions that cannot be supported by evidence
Achievement codes will be given at the end of the second, third and fourth marking periods for students in grades K–1. Grades will be given at the end of each of the four marking periods for students in grades 2–12. Achievement codes or grades on report cards will be determined by the degree to which students are achieving established program objectives or standards. For students in grades K–12, unsatisfactory achievement of program objectives or standards will be reported to parents during each marking period as soon as evident, but no later than the midpoint of the nine-week grading period to allow sufficient time for a student to correct the problem.
Related regulations
Parent-Teacher Conferences
This applies to:
Modification date
This policy is under review
All DoDEA schools should encourage parents to meet with their child’s teacher for parent-teacher conferences. Parent-Teacher Conferences allow parents the opportunity to ask questions about their child’s classes or progress in school. Parent-teacher conferences are also a great way to discuss how parents and teachers can work together to help students perform at their best in school. Parents/sponsors who plan to attend a parent-teacher conference scheduled by the teacher or school should inquire on the amount of time allowed before attending. If more time is required or the parent/sponsor wants to meet with the teacher again, the parent/sponsor should notify the teacher at the end of the conference. Please contact your child’s school for details regarding scheduling of parent-teacher conferences. DoDEA encourages all communication to take place through official school email accounts.
Related regulations
System-wide Assessment Program
This applies to:
Modification date
This policy is under review
All DoDEA students in grades or programs identified for system-wide assessments shall be included in the DoDEA Comprehensive Assessment System (DoDEA-CAS), in accordance with DoDEA Regulation 1301.01, “Comprehensive Assessment System,” October 4, 2018. Students who have been identified as having disabilities or are ELLs shall participate using either the standard DoDEA assessments, with or without reasonable and appropriate accommodations, or through the use of the appropriate DoDEA alternate assessment, as per their Individual Education Plan (IEP), 504 Accommodation Plan, or English Learner Plan. All assessments selected for use within DoDEA shall:
- Align to clearly defined standards and objectives within the content domain being tested
- Be valid and reliable and controlled for bias
- Be one of several criteria used for making major decisions about student performance/achievement.
The results of each assessment shall be used as one component of the DoDEA-CAS for major decisions concerning a student’s future learning activities within the classroom setting.
For more information about the DoDEA-CAS, including the testing administration matrix, test descriptions, and testing calendar, please refer to: dodea.edu/assessments.
Related regulations
Homework
This applies to:
Modification date
This policy is under review
Homework is one means of developing the necessary skills of independent study and learning for present and future use. Homework promotes organizational skills and a sense of responsibility. It is also an opportunity for parents to become actively involved in their child's learning and for each child to reach his/her full potential. Through homework, students are given the opportunity to complete additional practice and application to strengthen skills; to expand and/or enrich regular class work; to complete work started in class; to make up work due to absence.
Teachers may assign homework as determined necessary to enhance student learning that is taking place in the classroom. Each child works at his/her own pace, so the amount of time needed to complete specific assignments may vary. The types of homework may vary to enable the student to have experience/practice in reading, writing, computational skills, and other subject areas during a given week. Frequency and length of assignments will be grade appropriate. At a very minimum, a child should read or be read to 15-20 minutes nightly
Students are responsible for ensuring that they:
- Understand the homework assignment.
- Take home all books and materials needed to do the assignment.
- Complete the homework in the assigned format and turn it in when it is due.
- Participate actively and cooperatively in the evaluation of their homework when appropriate.
Parents are encouraged to provide an environment which fosters the development of life-long learning skills.
This includes:
- A quiet place to work.
- Necessary materials.
- A regular study time.
- Review the student planner.
- Encouragement and praise.
Related regulations
Special Education
Special Education
Special Education Services
This applies to:
Modification date
This policy is under review
The purpose of special education is to enable students to successfully develop to their fullest potential by providing a free appropriate public education (FAPE) in compliance with the Individuals with Disabilities Education Act (IDEA).Special education is specially designed instruction, support and services provided to students with an identified disability who require an instructional program that meets their unique learning needs. The purpose of special education is to enable these students to successfully develop to their fullest potential by providing FAPE in compliance with the Individuals with Disabilities Education Act (IDEA), as implemented by DoD Manual (DoDM) 1342.12, “Implementation of Early Intervention and Special Education Services to Eligible DoD Dependents,” June 17, 2015.
In DoDEA, special education and related services are available to eligible students, ages 3 through 21 years of age. To be eligible for special education:
- The child must have an identified disability;
- The disability must adversely (negatively) affect the child's educational performance; and
- The child must require a specially designed instructional program.
If found eligible for special education and related services, DoDEA students are provided FAPE in accordance with an IEP, with services delivered in the least restrictive environment and with procedural safeguards, in accordance with the requirements of DoDM 1342.12.
Please contact your child’s school to discuss your concerns if you suspect your child may have a disability and be in need of special education services. The Case Study Committee chairperson will provide you with specific details relating to the evaluation process and can explain eligibility requirements further.
Disability Accommodations and Nondiscrimination
This applies to:
Modification date
This policy is under review
Apart from special education, a student with a disability, or who has a record of a disability, or is regarded as having a disability, shall not be excluded from participating in, or be denied the benefits of, any DoDEA education program or activity or be subjected to discrimination based solely on a disability. In accordance with DoDEA Administrative instruction 2500.14, “Nondiscrimination and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities,” April 29, 2009, as amended, students with disabilities shall be provided a FAPE and shall participate with students without disabilities to the maximum extent appropriate to ensure equal access to educational opportunities. This means that a student with a disability that does not require specialized instruction may be eligible for accommodations to ensure participation in school programs and activities. Please contact your child’s school for specific details.
Related regulations
Reporting Abuse Neglect Suicide Risk and Threats
Reporting Abuse Neglect Suicide Risk and Threats
Child Abuse and Neglect
This applies to:
Modification date
This policy is under review
In accordance with the policy in DoDEA Administrative Instruction 1356.01, “Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect,” November 5, 2018, all DoDEA personnel will participate in the identification and reporting of incidents of child abuse and neglect. School personnel shall report all suspected or alleged child abuse to the local Family and Advocacy Program (FAP) office, child welfare service agency (if available) and their immediate supervisor within 24 hours. All employees shall cooperate with the FAP process. The DoD FAP provides for the identification, treatment and prevention of child abuse and neglect.
Suicide Risk and Threats Towards Others
This applies to:
Modification date
This policy is under review
In order to prevent violence, suicide and other harmful acts among children and adults in schools, the need for reliable ways to identify persons who may require assistance is a critical step. All DoDEA employees must notify the DoDEA school administrator when a DoDEA student has made any statement or engaged in actions that may indicate threat of harm towards self or others.
Related regulations
Suicide Risk
This applies to:
Modification date
This policy is under review
Any indication of student suicidality must be immediately reported to the DoDEA school administrator. The DoDEA student who exhibits suicidal ideation or behavior, or who makes a statement or engages in actions that may indicate self-harm or suicidal thoughts, shall be immediately assessed to obtain specific information to determine the risk level. The results of that assessment shall be communicated to the DoDEA school administrator and documented. Regardless of the level of risk reported, in all cases, a DoDEA school administrator or designated member of the Case Management Team must directly notify parents or legal guardians of the concern. For additional assistance in this process, please contact the district school psychology instructional systems specialist.
If a parent or legal guardian disagrees with school recommendations for evaluation of a student’s dangerousness to self, or refuses to take parental or legal guardian responsibility for the safety of their child, the DoDEA school administrator must inform the parent or legal guardian that DoDEA policy requires that school personnel protect the safety and health of the students. Parent or legal guardian refusal to address identified medical needs may necessitate a report to the local FAP office and local Child Protective services if neglect is suspected, as outlined in DoDEA Administrative Instruction 1356.01.
Threats Towards Others
This applies to:
Modification date
This policy is under review
When a DoDEA student makes an explicit or implicit threat, or if the student’s behavior indicates that a threat is serious and reasonably likely to be acted upon, the DoDEA school administrator shall take action based on the level of the threat. Certain types of serious threats require immediate notification to local law enforcement entities without regard to the level of threat yielded. The DoDEA school administrator shall immediately report the following student behaviors to the local law enforcement entity:
- A threat that involves stalking of any person on a school bus, on school property or at a school-sponsored activity;
- Threats to bomb, burn, kill, or harm school personnel; and
- Threats of death or bodily injury to a person or members of his or her family or threats to commit serious bodily harm to persons on school property.
The DoDEA school administrator shall also immediately report any act that may constitute a criminal offense to the parents or legal guardians of minor students involved in the act and shall report that the incident has been reported to local law enforcement, as required by Federal, state, or local law. The DoDEA school administrator may report other threats to the local law enforcement entity, as necessary and appropriate. The DoDEA school administrator shall inform the parents or legal guardians that they may contact local law enforcement for further information, as necessary and appropriate.
Related regulations
School Counseling Services
School Counseling Services
School Counseling Services
This applies to:
Modification date
This policy is under review
DoDEA school counselors provide comprehensive counseling programs to all students in grades K–12, in accordance with DoDEA Regulation 2946.1, “School Counseling Services,” July 13, 2009, and DoDEA Manual 2946.2, “Department of Defense Education Activity School Counseling Services,” January 1, 2006. Counseling programs are designed to foster a foundation for lifelong learning by removing barriers to students’ academic success. Early identification and intervention of students’ academic and social/emotional needs is essential in removing barriers to learning and promoting academic growth. School counselors provide direct and indirect student services and curricular activities to increase the knowledge, skills, and attitudes required for students to achieve their potential academically, socially, emotionally, and physically for life, college, and career readiness.
Elementary school counseling programs are crucial in supporting students’ attitudes and personal views toward school, self, peers, and social groups. In elementary grades, school counseling programs support and provide education on prevention and intervention services, promoting positive academic skills, career awareness, and social-emotional development — skills students need to be competent and confident learners.
Secondary school counseling programs are designed to meet the rapidly changing needs of students in grades 6–12, while preparing them for high school and beyond. College and career exploration and planning are emphasized at the secondary level. As middle school students learn to manage more independence and responsibilities, school counseling programs are designed to connect learning to practical application in life and work, support personal/social skills, and foster effective learning/study skills.
High school counseling programs are designed to foster student preparation and readiness for successful college and career pathways after high school. All secondary students create and manage a four- to six-year plan with their counselor. The four- to six-year plan is managed in SchooLinks and is designed to teach students how to create and attain their graduation, college, and career goals, while taking into account their interests, aptitudes, and graduation requirements.
Please contact your school counselor for additional information regarding the school counseling program.
Related regulations
School Psychology Services
This applies to:
Modification date
This policy is under review
DoDEA school psychologists provide a range of services designed to support students’ learning, growth, and development. They are experts in student mental health and learning/behavior, and they partner with various stakeholders throughout the school and community to support students’ academic and emotional needs. School psychology programs are designed to foster safe, healthy and supportive learning environments that strengthen connections between the school, home, and community. School psychologists aim to improve academic achievement, support diverse learners, promote positive behaviors and safe school climates, and strengthen school-family partnerships. Core functions of school psychologists include mental health interventions, behavior management, crisis intervention and response, assessment, and consultation and collaboration.
Please contact your school psychologist for additional information regarding the DoDEA School Psychology Program.
Related regulations
School Health Services
School Health Services
School Health Services
This applies to:
Modification date
This policy is under review
DoDEA School Health Services aims to optimize learning by fostering student wellness. The school nurse serves as the health service expert, providing health care to students/staff and implementing interventions that address both actual and potential health and safety conditions. The school nurse collaborates with the school administrator to promote the health and academic success of students and serves as the liaison between the school, community, and health care systems. This collaborative effort creates opportunities to build capacity for students' self-care, resilience, and learning.
The school nurse's responsibilities include:
- Providing leadership in promoting personal and environmental health and safety by managing communicable diseases, monitoring immunizations, and providing consultation and health-related education to students and staff to promote school health and academic success;
- Providing quality health care and intervening with actual and potential health problems through health screenings, health assessments, and nursing interventions, including the development of health care and emergency care plans to enable students to safely and fully participate in school;
- Providing case management services to direct care for students with chronic health conditions in order to ensure their safety and increase their access to the educational program; and
- Collaborating with school and community-based resources to reduce health-related barriers to student learning, improve access to health care and develop school-community partnerships to support academic achievement and student success.
Related regulations
Parent Notification
This applies to:
Modification date
This policy is under review
As a general rule, the parent or sponsor will be notified by the school administrator or school nurse if a child has:
- Any illness or injury that causes concern or inability to participate in school activities;
- Eye, ear, or teeth injuries;
- Head injury;
- Second- or third-degree burns;
- Severe pain;
- Sprains or possible fractures;
- Temperature greater than or equal to 100 degrees Fahrenheit;
- Vomiting or diarrhea; and
- Wounds that may require stitches.
Related regulations
Student Illness
This applies to:
Modification date
This policy is under review
Do not send your child to school if he or she is ill. Staying home to get the proper rest, nutrition, and parental care is for your child's benefit as well as for the benefit of the other children in the school who may be unnecessarily exposed to a contagious illness. The following are examples of when a student should remain home:
- A temperature greater than or equal to 100 degrees Fahrenheit. The student must be fever-free without the use of fever-reducing medication for 24 hours (a complete school day) before returning to school.
- Actively vomiting or has diarrhea.
- An illness which presents with contagious symptoms.
- Other symptoms interfering with learning or participation, such as abdominal pain; ear ache; itchy, painful eyes; light-sensitivity; or profuse exudate from the eyes necessitating frequent wiping.
- Severe uncontrolled coughing or wheezing, rapid or difficult breathing, and coughing lasting longer than five to seven days.
- Episodes of vomiting in the past 24 hours. A student must remain home until vomiting resolves (no further vomiting for 24 hours).
- Frequent, loose or watery stools compared to the student's normal pattern; not caused by diet or medication. A student must remain home if a) he/she looks or acts ill; b) he/she has diarrhea with temperature elevation of 100°F or greater; and c) he/she has diarrhea and vomiting.
- Blister-like lesions (impetigo, including streptococci, staphylococcus, and methicillin-resistant staphylococcus aureus infections) that develop into pustules with weeping and crusting. A student must be medically evaluated, remain home for at least 24 hours after initiation of medical treatment and remain home until determined not infectious by a medical provider. Lesions must be covered for school attendance.
- Ringworm lesions must be covered for school attendance.
- Thick discharge from eye, necessitating frequent wiping and may be accompanied by pain, redness to the white part of the eye and light sensitivity. Student must remain at home until symptoms clear or completion of 24 hours of medical provider-prescribed ophthalmic treatment.
- Measles, mumps, rubella, (German measles), chicken pox, pertussis (whooping cough), and influenza. A student must remain home until determined to be not infectious by a medical care provider.
If your child becomes ill during the school day, the school nurse will contact you to pick up your child. To return to school, your child must be without symptoms for 24 hours and fever-free without fever-reducing medications for at least 24 hours.
Related regulations
Medication at School
This applies to:
Modification date
This policy is under review
When medication must be administered during the school day, it must be delivered to the school nurse in the original container and properly labeled by the pharmacy or primary care manager/provider, stating the name of the student, the medication, dosage, route, time of administration, and current date of issue. Contact the school nurse for the required Medication Consent Form. This form must be filled out and signed by the prescribing state licensed medical provider and also signed by the sponsor/parent/guardian. The sponsor/parent/guardian needs to bring the signed form and the medication to the school nurse. If the school nurse is not present, the signed form and medication must be presented to the school principal, acting principal, or health aide for safekeeping. It is acceptable for parents to bring in self-purchased over-the-counter medication to be kept in the health office for their child's use at school, but the medication must be accompanied by a physician's prescription and signed parental consent form.
In some rare situations, students are allowed to keep their rescue or emergency medicine with them while in school or at school-related activities. The prescribing primary care manager must provide a written statement that the student must be in control of his or her medication due to a life-threatening medical condition. The parent must provide written consent for the medication to stay with the student. See the school nurse to obtain the appropriate form for medications to be administered during school hours or for a student to self-carry emergency medication.
Supplement A - DoDEA Form 6000.01: Medication During School Day and School-Sponsored Activities
Supplement D - DoDEA Form 6000.01: Student Retention of Medication
Related regulations
Allergies and Chronic-Acute Conditions
This applies to:
Modification date
This policy is under review
Please inform the school nurse of any medical condition and health concerns your child may have to better serve and protect your child's welfare in accordance with DoDEA Regulation 2720.1, "First Aid and Emergency Care," September 8, 2003.
Food allergies (including peanut/nut allergies) are a significant health concern within the school environment. Allergic reactions can range from mild symptoms to life-threatening reactions. Ensuring a safe environment for all students and visitors is a primary focus for the school administration and staff. In an attempt to raise awareness and limit unnecessary exposure during school hours, the following steps have been implemented to address food allergies:
- Notify the school nurse of ANY allergy to food, drug, insects, etc., that your child may have;
- Provide the school nurse with medication/doctor's orders/emergency care plan/parent permission form;
- Teach children at home about their food allergies and the importance of not sharing any food with others in school or elsewhere; and
- Notify the classroom teacher about your child's allergens and check with the classroom teacher prior to bringing in any food for classroom celebrations.
Related regulations
First Aid and Emergency Care
This applies to:
Modification date
This policy is under review
School personnel will administer first aid as efficiently as possible to the dependent student when needed to treat minor injury or illness, in accordance with the DoDEA Regulation 2720.1, "First Aid and Emergency Care," September 8, 2003. In accordance with Section 6 of DoDEA Regulation 2720.1, should a student sustain a more serious illness or injury, the school nurse will make a judgment call based on nursing assessment to determine if the student needs emergency medical care requiring a response by an emergency medical team (EMT) and possible transportation for treatment at a health care facility. If a student needs emergency medical care requiring an ambulance, the school will make reasonable efforts to contact the sponsor/parent/guardian or emergency contact. In the absence of a parent, a school administrator or designee may accompany the student to the medical treatment facility.
The EMT, health care facility, or attending health care provider(s) may be non-U.S. or non-military facilities or providers, especially if the dependent student is located overseas. Treatment decisions will be made exclusively by the health care provider(s) if the nature of the dependent student's injury or illness requires immediate health care, in accordance with their standard operating procedures regarding the delivery of emergency care for the dependent student.
It is very important for the school to have a current address, home phone number, mobile phone numbers, duty phone number, and the phone number of another adult to act as emergency contact in case parents cannot be contacted.
Contact your school nurse for additional information regarding the DoDEA School Health Services Program.
Related regulations
School Meals Program
This applies to:
Modification date
This policy is under review
The DoDEA School Meals Program (SMP) supports academic achievement by providing nutritious meals to your students through the National School Lunch Program and School Breakfast Program.
- The School Meals Program is a budget friendly and convenient program for parents that can save time, energy, money and reduce stress.
- Households must reapply every school year for free and reduced-price meals, beginning no earlier than July 1st.
- All meals must be paid for in advance or at the point of sale.
- A best practice is to fund your child’s account every pay day through the next pay day.
Related regulations
Student Rights and Responsibilities
Student Rights and Responsibilities
Student Rights and Responsibilities
This applies to:
Modification date
This policy is under review
Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.
Students shall:
- Comply with policies, procedures and standards for student behavior;
- Refrain from conduct or behavior that is disruptive;
- Respect the rights and human dignity of other students and all school employees;
- Attend school and classes regularly, and punctually and make a conscious effort in all classes;
- Participate in and take advantage of educational opportunities provided by DoDEA schools;
- Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
- Properly maintain school property and use school property and equipment for educationally authorized purposes;
- Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
- Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.
Related regulations
Discrimination-Free Education Programs and Activities
This applies to:
Modification date
This policy is under review
No DoDEA student shall be excluded from participation in, be denied the benefits of, be subjected to, or be permitted to subject others to discrimination in any DoDEA-conducted education and training programs and activities on the basis of their race, sex, color, national origin, disability, religion, age, sexual orientation, or status as a parent, which is commonly known as their protected class, in accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Civil Rights Program and Compliance,” November 16, 2022.
Although DoDEA cannot guarantee every student a learning and activities environment free from annoyances, petty slights, or minor offenses, DoDEA is committed to creating and maintaining an environment free from unlawful discrimination and will not tolerate incidents of discriminatory unequal treatment, hostile environments (including those created by sexual assault and sexual harassment [discussed in greater detail below under “Student Conduct and Discipline”]), or impermissible disparate impact based on a student’s protected class, or retaliation against anyone because they have made a complaint, testified, assisted, or participated in any manner in an investigation related to an allegation of discrimination.
Related regulations
Scholastic Integrity
This applies to:
Modification date
This policy is under review
Students are responsible for their own scholastic integrity. Any suspicion or evidence of forging, cheating, or plagiarizing the work of others may result in a school discipline, to include exclusion in accordance with DoDEA AI 1347.01, Student Disciplinary Rules and Procedures.
Related regulations
Freedom of Religious Expression
This applies to:
Modification date
This policy is under review
According to Section 3.6 of DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021, students may observe religious practice in school, such as celebration of religious holidays, engaging in private prayer, saying grace before meals, and wearing yarmulkes and head scarves, as long as the practice does not violate student standards or cause substantial disruption. Students may engage in independent religious discussion to the same degree that they may engage in other types of permissible speech. The freedom to engage in religious expression in school does not include the right to compel other students to participate in religious practices or discussion. Students may express their beliefs about religion in the form of homework, artwork, presentations, and other written and oral assignments, free from discrimination by school faculty or other students based on the religious content of their submissions. Such assignments and submissions shall be assessed by curricular standards or other relevant instructional criteria in accordance with Section 4 of DoDEA Administrative Instruction 1353.01.
Related regulations
Interscholastic Athletics
This applies to:
Modification date
This policy is under review
In accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Executive Order 13160 Administration: Compliance Requirements and Appeals,” February 22, 2019, all high school students, and middle school students in some cases, are provided the opportunity to participate in the Interscholastic Athletic Program without unlawful discrimination based on their race, sex, color, national origin, disability, religion, age, sexual orientation, status as a parent, or other factors unrelated to that participation. There are equitable uniform eligibility policies for participants in all athletic programs. Please refer to your regional Interscholastic Athletics Program policy for details relating to your school. For DoDEA-Americas schools, please consult your state of residence athletic policies and the school athletic director for specifics regarding state regulations and requirements.
Related regulations
DoDEA School Dress Code
This applies to:
Modification date
This policy is under review
Students MUST wear:
- Tops with sleeves (sleeveless tops/dresses are permitted for school sponsored formal events such as prom)
- Solid clothing (not transparent or translucent) that fully covers the top and bottom from armpit to mid-thigh
- Shoes (shoes must be safe for the school environment)
- Bedroom slippers shall not be worn, except for school activities approved by the principal
- Open toe shoes with a strap across the heel are allowed
Students CANNOT wear clothing with:
- Language or images promoting violence
- Language or images that depict, promote, or advocate the illegal use or sale of drugs, alcohol or tobacco products; violent conduct; curse words; pornography; that contain threats or expressions which are violent, discriminatory, lewd or obscene; or that advocate or promote any other illegal item or activity or the use of same
- Derogatory speech/imagery targeting groups based on race/color, ethnicity/national origin, sex/gender, sexual orientation, disability, religion, or any other characteristic protected by law
- Headgear that obscures the face (except as a religious observance or health purpose); clothing items with hoods attached can be worn but must not cover the head
* Teachers/courses can require certain attire as part of the curriculum (for example: physical education, culinary) that may include specific dress
* DoDEA issued athletic uniforms and athletic practice attire outside of the DoDEA school dress code is permitted when worn by participants during athletic practices and sports events
Related regulations
School Security
School Security
Search and Seizure
This applies to:
Modification date
This policy is under review
General, non-individualized searches of school property (e.g., desks, lockers, storage spaces, and school computers, including data and internet access records), may be conducted by the principal on a periodic or random basis. The school affords students and parents adequate prior notice of its general search policy through the issuance referenced above and this handbook. The search shall be conducted by the principal in the presence of another school employee who will serve as a witness. General searches of school spaces and property may be conducted in cooperation with the appropriate installation authorities or military police, including dogs trained to detect the presence of contraband. Evidence found during a general search, or a dog sniff, that alerts authorities to potential contraband may provide reasonable suspicion sufficient to conduct an individualized search.
Individualized, reasonable suspicion or targeted searches may be conducted by a principal of a student’s personal belongings (including bags, personalized electronic mobile devices (PEMD) and the interior of student vehicles on school property) and in a student’s desk, locker, storage space, school computer, or other property of the school when there is reasonable suspicion to believe the student possesses a prohibited item. Targeted searches may be conducted whenever the student is involved in a school-sponsored or school-supervised activity or event so long as there is reasonable suspicion to conduct the search.
A targeted search of a student’s person shall only be conducted under exigent circumstances. When possible, a targeted search of the student’s person shall be conducted in a private room, or non-public area, and by a school official of the same sex as the student. Reasonable efforts to locate the student and to notify the parent shall be made prior to a targeted search or as soon as is practicable under the circumstances.
Related regulations
Standard Response Protocols
This applies to:
Modification date
This policy is under review
DoDEA has implemented action-based standard response protocols (i.e., hold, secure, lockdown, evacuate, and shelter) that can be performed during any emergency incident.
Hold Used when there is a need to remain in a classroom or area, even during class transitioning. Can be used for such events as a medical emergency, unruly students in the hallway, or whenever an incident requires all students and staff to remain in their current positions.
- Students will clear the hallways and remain in a room or area until the “All Clear” is announced.
- Teachers will close and lock the doors to rooms or areas (if possible).
- Teachers will account for students and adults.
- Classroom activities will continue uninterrupted.
Secure (lockout) Directed when there is a threat or hazard outside the school. Whether it is due to violence or criminal activity or a dangerous animal on the playground, a lockout uses the security of the physical facility as a protective measure.
- No students allowed outside of buildings and/or portable classrooms (no P.E., recess, etc.).
- All building exterior doors are closed and locked.
- Where possible, classroom activities will continue uninterrupted. place.
Lockdown Directed when there is a threat or hazard inside the school building. From serious altercations to intruders to active shooter situations, lockdown uses classroom security to protect students and staff from the threat.
- All students stay in place with a teacher or staff member.
- Students and teachers remain in locked classrooms, locating “safe zones” within each classroom.
- No one enters or exits the school, except law enforcement or incident response personnel.
Evacuation Implemented when there is a need to move students from one facility to another.
- Officials conducting or supervising evacuation will vary based on the school and incident taking place.
- Students will proceed to designated evacuation area. If separated from their class, students should join any evacuation line and identify themselves to the teacher in their group after arriving at the evacuation site.
Shelter Shelter is called when the need for personal protection is necessary. This may include events such as a tornado, earthquake or hazardous material spill.
- Shelter strategies may include evacuate to a shelter area, seal the room or drop and cover.
-
Schools will identify potential shelter situations and designate specific responses, as appropriate.
The Standard Response Protocols are incorporated into the school’s Emergency Action Plan. For more information on the Standard Response Protocols and how they apply within DoDEA, refer to DoDEA Administrative Instruction 5205.02, Volume 6, “DoDEA Force Protection Program: Standard Response Protocols,” 27 June 2023.-
Related regulations
Student Conduct and Discipline
Student Conduct and Discipline
Discipline
This applies to:
Modification date
This policy is under review
Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.
In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.
Prohibited Items Policy
This applies to:
Modification date
This policy is under review
Some items prohibited at school include, but are not limited to the following:
- Toys and electronic games
- cell phones or other portable communication devices
- iPods or MP3 players
- skateboards, scooters, roller blades, roller skates, wheelies or skate shoes
- stink bombs
- chewing gum or betel nut
- cigarette lighters and matches
- tobacco products; e.g., cigarettes, cigars, pipes, chewing tobacco, smokeless tobacco, snuff
- firecrackers
- weapons and/or ammo (real or pretend)
- laser light pointers
Related regulations
Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct
This applies to:
Modification date
This policy is under review
DoDEA does not allow any form of sexual harassment, sexual assault, problematic sexual behavior in children and youth (PSB-CY) and other related abusive misconduct of, or by, employees, students, or anyone participating in DoDEA-conducted/sponsored education, training programs, and activities, committed both on and off DoDEA premises.
All DoDEA students are responsible for not committing acts of sexual harassment, sexual assault, PSB-CY, and other related abusive misconduct, in accordance with DoDEA Administrative Instruction 1443.02, “Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response,” February 21, 2019 (DoDEA AI 1443.02, and for cooperating with any investigations and resolution of complaints made in accordance with this Issuance. Students who violate this policy are subject to discipline in accordance with DoDEA Administrative Instruction, “Student Disciplinary Rules and Procedures,” April 7, 2021.
The right to be free from other related abusive misconduct includes physical and/or emotional misconduct that does not qualify as sexual assault or sexual harassment, but that is still intended to make a student feel pressured, uncomfortable, physically threatened, in pain, embarrassed, or offended. It also includes the right to be free from an adult, or another student, trying to exploit their position of authority or influence over a student to force or manipulate them into an inappropriate personal and/or sexual relationship, even if the student does not think it is harmful. DoDEA does not recognize sexual or romantic interactions between any student and a DoDEA employee or volunteer to ever be consensual, even if the student is of the lawful age of consent.
Students who are experiencing sexual assault, sexual harassment, PSB-CY, or other related abusive misconduct should report it, in accordance with Sections 4 and 5 of DoDEA Administrative Instruction 1443.02, “Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response,” February 21, 2019.
It is extremely important that a student not suffer in silence or be allowed to be exploited or manipulated into an inappropriate relationship. If such is happening to a student personally, or to someone they know, the student should let an adult know about it right away. The student may tell someone he/she feels comfortable with and trusts, such as their parent, teacher, nurse, or coach, or go directly to the school principal or program director, at any time. When a DoDEA employee or volunteer becomes aware of a violation of this DoDEA Administrative Instruction 1443.02, they are required to report it to their school principal or program director, with the possible exception of certain disclosures made during confidential communications not otherwise subject to mandatory reporting requirements in accordance with Issuance.
Students may visit DoDEA’s Sexual Harassment Awareness and Prevention to learn more.
Bully Prevention
This applies to:
Modification date
This policy is under review
In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.
Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.
In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.
Related regulations
Technology
Technology
Role of Social Media
This applies to:
Modification date
This policy is under review
Use of personal social media between parents/teachers/students is discouraged. The only acceptable form of social media communication between parents/teachers/students is through official school social media.
Related regulations
Computer Access/Internet Policy/Electronic Devices
This applies to:
Modification date
This policy is under review
Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:
- Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA;
- Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources;
- Students shall be polite in all electronic communication;
- Students shall use courteous and respectful language and/or images in their messages to others;
- Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
- Students who misuse DoDEA IT resources are subject to disciplinary measures; and
- Students’ accounts will be deactivated upon transition out of a DoDEA school.
The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.
Related regulations
Student Transportation
Student Transportation
Student Transportation Services
This applies to:
Modification date
This policy is under review
Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day. DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline. A school bus or any device operating to provide student transportation will function as an extension of the school. The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop. Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop. These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods. In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.
Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal. No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines. “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP. DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.
Related regulations
School Bus Behavior & Discipline
This applies to:
Modification date
This policy is under review
Per DoDEA AI 1347.01 and 4500.02:
Riding school buses is a PRIVILEGE that may be suspended or revoked if a student does not behave in a safe and proper manner. The time students spend going to and from school is an extension of their school day. School buses are an extension of the school campus. As such, principals are equally as responsible for discipline on school buses as they are on school campuses. Principals may take disciplinary action for school bus misconduct consistent with Attachment 2 or may process them in accordance with procedures available for other school discipline. Nothing in this handbook precludes the principal from exercising appropriate discipline, including suspending the student from school or from school related activities, for misconduct on school buses.
All students are expected to adhere to the bus rider rules outlined on the Student Transportation page.
School Procedures
School Procedures
Lester MS Arrival and Dismissal Procedures
This applies to:
Modification date
This policy is under review
Upon Arrival:
- Students should not arrive on school grounds before 0700, as no supervision is available until that time. Students must remain outside in the open-air courtyard until the 0715 bell rings to signal entry into the buildings. (If the wind is pushing the rain sideways, the cafeteria will be opened for student use between 0700 and 0715.)
- Students should retrieve their materials from lockers and be seated in their first period classes no later than 0720, or they will be counted tardy.
- Students who arrive on campus past 0720 should report to the front office accompanied by a parent or guardian.
Upon Dismissal:
- Bus riders are expected to immediately report to their bus. School buses are scheduled to depart at 1400 (1300 on early-release Tuesdays).
- Walkers, skaters, and cyclists should leave the school grounds as soon as they are dismissed.
- Parents who pick up students at school should do so in the designated areas.
Cancellation and Unscheduled Dismissal of School
It may be necessary at some point during the year to cancel/close the school due to political emergencies, strikes, facility breakdowns, weather, etc. If it is not possible to get written notice out to parents in advance, the U.S. Forces radio and TV will be used to broadcast changes. Parents should make arrangements for an alternative place for their children to go whenever there is no one at home to meet them. The decision to cancel school is made by the Base Commander. When school is canceled, all available communication systems will be used to notify parents as far in advance as possible. For detailed information of Tropical Cyclone/Typhoon conditions and how they impact school operations, access this link: Tropical Cyclone/Typhoon Guide
Departure During the School Day
- Parents are required to sign children out in the office when picking up children during the school day.
- Students cannot be released to non-family members without written verification from the sponsor.
Related regulations
Lester MS Cell Phone Procedures
This applies to:
Modification date
This policy is under review
Cell phones have become a tool for many parents to help monitor their children's whereabouts, and appropriate use of them is an acceptable privilege before and after school (on busses, in the courtyard, etc.). They can also be incredibly distracting to learning, so during the instructional day (0720-1350) students’ cell phones should be powered completely off and kept in their lockers. Failure to follow this policy may result in confiscation and loss of before/after school cell phone privileges.
If a student needs to contact a parent, the school has phones for student use. Likewise, parents may contact the school at 098-970-7787 (local) or 645-7787 (DSN).
Related regulations
Lester MS Prohibited Items
This applies to:
Modification date
This policy is under review
Some items prohibited at school include, but are not limited to the following:
- drugs of any type
- alcohol
- vape products of any type
- tobacco products of any type (e.g., cigarettes, cigars, pipes, chewing tobacco, smokeless tobacco, snuff)
- weapons and/or ammunition (real or pretend)
- lighters or matches
- fireworks or firecrackers
- stink bombs
- laser light pointers
The following are allowed en route to and from school, provided a helmet is worn, but they are not to be used on campus:
- bicycles
- scooters
- skateboards
- roller blades or skates
- wheelies or skate shoes
The following are allowed en route to and from school and in the courtyard in the morning but must be turned off and stowed in the student’s locker from the first tardy bell until the afternoon dismissal bell:
- cell phones or other portable communication devices
- iPods or MP3 players
- Toys and electronic games
*Note: If chewing gum is not properly disposed of, it may be banned at the principal’s discretion.
Related regulations
Athletics Policy
This applies to:
Modification date
This policy is under review
Eligibility Rules for Interscholastic Athletic Competitions
School administrators, athletic directors, and coaches shall ensure that the eligibility rules are observed in all DoDEA interscholastic athletic competitions in accordance with in DoDEA Manual 2740.1 and the Far East Programs Procedural Guide (FEPPG) - 15 May 2023
Student Travel Eligibility
DoDEA Manual 2740.1 and the Pacific Area Interscholastic Athletics Program Manual provide a uniform interscholastic athletic program and guidance on student travel eligibility. This policy extends to both academic and athletic events.
Athletic Contests: Students must participate in ten days of practice prior to competing in any athletic contest. Athletes participating in consecutive athletic seasons are exempt from the 10-practice rule as long as 10 days have not passed between active participation in the preceding sports season. Students transferring from another school may begin participating in contests immediately if the 10-day practice requirement has been met.
Far East Tournaments: Students may participate in the Far East Tournament if they have been a member of the team/activity for at least one-half of the season. Before departure for any Far East event another parent/player meeting will occur to review the Code-of- Conduct and to discuss expectations while attending the event. Players whose parents do not attend this meeting will not travel to the Far East event and/or participate in any games at the event.
Attendance Prior to Events: Students who do not attend school will not be permitted to participate in or attend any school- sponsored event that same school day, which includes a practice or game. Principals are authorized to make exceptions to this policy. (DoDEA Administrators’ Manual – 1005.1).
Related regulations
General Information
This applies to:
Modification date
This policy is under review
STUDENT USE OF SCHOOL TELEPHONES
School telephones are for official school business only. Students may be granted permission to use the phone by the front office staff. Please help us avoid unnecessary classroom interruptions by planning your day prior to sending your children to school.
MESSAGES FOR STUDENTS
It is important that classes not be interrupted when instruction is in progress. Messages from home can be accepted. Students will be called out of class to answer for emergencies. Non-emergency messages will be passed on to the student at the end of the school day. Parents should ensure that students know how they are getting home before they leave home in the morning and what their after-school options are.
HALL PASSES
Any student who must is in the halls, other than at passing times, must have a pass or other approved authorization in the student’s possession that states student’s name, date, time, destination, and teacher’s signature or a designated hall pass. This includes before school, during classes, during lunchtime, and after school. It is the responsibility of the student to obtain an appropriate pass.
LOST AND FOUND
Books, keys, coats, etc., which are found in the building or on the campus should be turned in to the office. Larger lost items are placed in the supply room. Smaller lost items, such as keys or glasses, can be claimed in the office. Unclaimed lost and found items will be given to charity organizations at the end of each quarter. Parents and students are strongly encouraged to mark clothing, especially hats and jackets, and school supplies with the student’s name. Loss of personal property due to thefts by other students is a serious matter. Students should take all possible precautions to safeguard their property. At all times, lockers (book and PE) must be secured. Students should not share their lock combinations with peers. Additionally, they should not leave personal items unattended. If a theft does occur, it should be reported immediately to the main office. Standard procedure is to attempt to resolve issues of this nature at the school level. In our experience, the majority of items lost or stolen are located within twenty-four hours. The military police will only be called when the administration deems it appropriate. However, parents may wish to file an official report with the military police on their own. The school will cooperate fully in investigations involving theft of personal property.
LOCKERS
Each student is assigned an individual locker that may not be shared at any time for any reason. Use of the locker is both a privilege and a requirement. Proper locker use minimizes the possibility that property and books are misplaced or stolen. Students should not share their lock combinations. The school is not responsible for personal property kept in lockers. Students are not allowed to paint, attach stickers, mount permanent pictures, or deface the locker in any manner (inside or outside).
Students who violate this rule will be held responsible for the destruction of government property and face disciplinary action. Lockers must be maintained properly and must be locked at all times. A locker may be opened by a school official or the Military Police, to search for stolen or prohibited items, may also be opened by the sponsor, or in the case of reasonable suspicion. Locker checks may be randomly conducted throughout the school year.
BOOKBAGS
Book bags must be of reasonable size and easily able to fit in a student’s locker. Once students arrive at school book bags, tote bags, or any other carrier, must be left in the student’s assigned locker until they leave campus. This procedure provides personal and property safety. Students will be expected to organize their daily routines to best meet their schedule needs.
BOOKS AND OTHER SCHOOL PROPERTY
Textbooks are furnished free of charge. However, students are held financially responsible for loss or damage of these books. For any missing textbook or library book lost, a loss of government property letter will be issued to the sponsor with DD Form 1131. Payment for missing books will be due within three weeks at the Disbursing Office of Accounting and Finance (Bldg. 721, Kadena Air Base) with the DD Form 1131 for lost or damaged books. If the book is found, parents must bring the book and paid receipt to the school supply office for paperwork that must be taken back to the Finance Office on Kadena for reimbursement. Students are required to sign for books and must return the same numbered books when withdrawing or at the end of the school year. Sponsors are also responsible for payment in case of loss or damage to laboratory equipment, audiovisual equipment, computer materials, musical instruments, and any other school property or equipment that may be lost or damaged.
BICYCLES AND SPORTS EQUIPMENT
Students may ride bicycles/scooters/skateboards to school but not on school grounds during the school day, before school, or at dismissal provided students are wearing helmets at all times. Students are to get off their bicycles at the curb by the street and walk them to the bike racks. Bicycles must be locked. The school is not responsible for bicycles ridden to school or parked on school grounds. Any student who chooses not to follow these rules will lose the privilege of riding a bicycle to school. Skateboards and scooters are not allowed on school grounds. Athletic equipment, such as basketballs, soccer balls, tennis balls, etc., are considered non-educational items. Balls may be brought to school and stored in students’ lockers for use at break in designated areas. They are not to be used in the courtyard and/or hallways. Students violating this policy will have their equipment taken to the front office for pick up by parent/guardian. Skateboards can be stored in the front office.
PEDESTRIAN/NON-BUS RIDERS
Students are to exercise prudence and NOT walk between the busses when coming to school in the morning or departing in the afternoon. Students who walk or ride bikes to school should arrive no earlier than 0705. Additionally, they are to depart from school grounds before 1355 and must use the crosswalks only. Students are not allowed to loiter for any reason and should maintain movement via the crosswalk nearest the front of the school, toward their final destination, until reaching that final destination. Students must not play or ride skateboards/scooters/rollerblades/roller shoes/bicycles/etc. in any area near the school grounds, even if off school grounds, as busses are departing. This is a school safety issue for students even if they are off campus. Repeated offenses will result in disciplinary action.
SAFETY AND SECURITY MEASURES/PROCEDURES
The school is inspected regularly for compliance with fire and safety regulations. Evacuation drills for storm, fire, and/or bomb threats, which are required by military and DoDDS regulations, are held by month through the year. In case of fire drill, fire, or other emergency evacuation procedure, a loud continuous ringing bell will be sounded. Each office and instructional area has a posted evacuation plan. Students will follow the evacuation plan posted in the room and leave the room in an expeditious, orderly and quiet manner. Students are not to return to classrooms during or after emergency evacuation procedures until given permission by an appropriate authority. Emergency evacuation procedures will be practiced every week during the first month of school and every other month thereafter. The school is provided security protection at the level currently in force or the military community.
ACCESS TO SCHOOL FACILITIES
Schools shall allow equal access to school facilities being used for student sponsored non- curriculum related activities, if a school allows any such group access to its facilities.
NONCUSTODIAL PARENT RIGHTS
Parents and/or guardians must supply the school with a copy of any type of court order that may affect the student (e.g., who is allowed to visit the child, who has legal custody, etc.). These orders will be maintained in the student’s cumulative file. If any changes take place during the school year with the court order, the school must be notified immediately. Teachers will be notified of any restrictions that affect students in their classes.
SCHOOL SPONSORED NIGHTS
Some events such as induction ceremonies, band and choir concerts, AVID events, drama performances, and dances will occur after school hours. The dissemination of this information will vary depending upon the intended audience. Activities for all students will be announced by teachers and over the intercom at the end of the school day.
Related regulations
Information Center Policies
This applies to:
Modification date
This policy is under review
The Lester Information Center (IC) provides students with access to a variety of resources, print, non-print, and electronic. The mission of the Information Center is to encourage students and staff to become more effective users of information and to promote a love of reading.
CHECKOUT POLICY
Students may check out a maximum of three items at a time for a two week period. Items may be renewed if necessary. If an item is lost or damaged the borrower is responsible for replacing it, please contact the Information Specialist.
HOURS
The IC is open to students from 0705 until 1400. LMS encourages students to come to the IC on a regular basis. Students coming to the IC from another class are required to have a signed pass. Students may use the IC during lunch.
Related regulations
Parent and Student Information
This applies to:
Modification date
This policy is under review
All students are entitled to an educational program comparable to those offered in public schools in the United States. Students are entitled to enjoy the opportunity to participate fully in school unabridged and unimpaired because of race, religion, sex, creed, national origin, disability or intellectual ability, or marital status. All students will be extended equal opportunities to participate in educational and school-sponsored activities. Additionally, students shall be free from verbal, physical, visual, and psychological sexual harassment, including uninvited sexual advances, from other students and adults.
STUDENTS
Student involvement in the educational process is a basic right. Active involvement of students in their education, including planning and evaluation, fosters a spirit of inquiry in which students may freely express their own views and listen to and evaluate opinions of others. Basic to this belief is the concept of mutual respect between faculty and students. The school staff, parents or sponsors, installation commanders, and students have the responsibility of working together so that all students have the opportunity to develop to their full potential under a democratic system.
PARENT
The role of parent participation in the education of our children is an important one. In order to prepare our students for success in a dynamic global environment we need to form a strong bond between home and school. To this end, Lester Middle School has several organizations and activities that encourage parental involvement including School Advisory Council, PTO, and community events.
Lester Middle School would like to extend an invitation for Parents and Guardians to take advantage of our open door policy. A 24-hour notice to administration and teachers is required if you wish to shadow your student for any part of the school day. Lester Middle School would like to extend an invitation for Parents and Guardians to take advantage of our open door policy. A 24-hour notice to administration and teachers is required if you wish to shadow your student for any part of the school day. All visitors must sign in at the office before they proceed to shadow their student.
COMMUNICATION
There are a variety of avenues that LMS uses to communicate with students and parents which include weekly e-mail, YouTube video, and Facebook updates from the administration, mid-week Facebook posts, the school web page, Everbridge, the LED sign at the front of school, the in-house public address system, and the Wildcat News (a student-run internal broadcast). School information, articles, news, and special events will be announced using one or more of these options. Parents are encouraged to call the school if you have any questions or concerns.
